Careers

Executive Assistant
Summary

Defy Security continues to grow rapidly.  We are looking for a full time Executive Assistant to be a supportive force-multiplier to our executives.

This role will require creative and proactive problem solving with exceptional communication skills, attention to detail, and the ability to adapt to changes. This job will have latitude in work project and requires a highly self-motivated with strong work ethic, diplomacy, political awareness, multi-tasking capabilities and the ability to execute their work by prioritizing tasks in a fast-paced environment.

The role will be located in Canonsburg, PA at Defy Security headquarters.

 

Responsibilities
  • Primarily supporting select executives by maintaining calendars including scheduling meetings, making conference room reservations, meeting arrangements, and arranging audio/visual equipment as needed. Prepare for meetings by creating, organizing, and distributing meeting materials. Prepare or take action on any follow up activities from any meetings
  • Performing transcribing, proofreading, and editing activities concerning correspondence, memoranda, schedules, reports, presentation materials and statistical information
  • Using Microsoft Office Suite (Powerpoint, Word, Excel) to create and revise files including but not limited to spreadsheets and executive presentations
  • Attending selected meetings in a non-participatory manner to take appropriate notes and conserve time while assuring familiarity with meeting developments
  • Compiling various information and performing minor calculations as required for departmental reports
  • Receiving visitors and telephone calls in a courteous and efficient manner and direct inquires to the appropriate staff based on an overall knowledge of departmental policies and procedures
  • Act as the point of contact for internal staff meetings, external client and partner meetings by setting agendas, scheduling at optimal times, and taking any notes and action items for follow up with other team members
  • Manage some internal communications
  • Handle monthly expense reports
  • Establish and manage weekly and monthly priorities
  • Possess the utmost of integrity in the discreet handling of confidential information, discussion, and materials
  • Works closely and effectively with the executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately
  • Review and prioritize information and inquiries received for the consideration of the Executives, make high-level contacts from both inside and outside the Organization, and address and answer inquiries and solicitations paying constant attention to formal clearance, procedural controls, and organizational sensitivity
  • Other duties as assigned or requested
Qualifications
  • At least 2 years experience in executive administration role reporting directly to upper management
  • Organizational skills
  • Knowledge of corporate programs, policies, procedures and protocols
  • Experience with executive written and verbal communication
  • Proficiency in Microsoft Office Suite
  • Flexible availability to handle critical after-hours requests
  • Experience handling executive expense reporting
Date Posted
June 16, 2022
Position
Executive Assistant
Location
Canonsburg, PA (not accepting remote applicants at this time)
Department
Salary

How to Apply

For immediate consideration email your resume and letter of interest to [email protected] Be sure to indicate the position you are applying for in your subject line.

Who is Defy?

At Defy Security, our 20+ years of experience in and dedication to cyber security have assisted some of our nation’s leading financial institutions, healthcare organizations, manufacturers, and retail outlets to entrust their internet security needs to us. Our experience, expertise, and focus enable us to bring the industry’s most innovative services and technologies to our customers. With our comprehensive, customer-centric approach, our customers expect on receiving the best solutions and the highest level of service – from consultation and integration all the way through testing and support. With DefY, the needs of our customers are always the top priority.

Why Defy?

Defy Security provides our employees to work and learn with a team that is built on high integrity and extensive industry experience that puts our employees and customers as the #1 priority. These values have and will remain the core foundation as we continue to grow exponentially. From the newest hire all the way to the CEO, one can expect to be treated as a valuable contributor to our collective goals and aspirations.

If you are ready for the challenge of working in a fast paced, dynamic industry with arguably the best team in the industry, reach out to learn more…

Benefits Include:

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Generous Employer contributions for medical, vision and dental insurance

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401k program with company matching

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Unlimited PTO

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Remote work environment with fun virtual events